Temporary Office Support- Treasury Employee (Maternity Coverage- up to 18 months)

Job Description

Job Description

Job Description

Temporary Office Support- Treasury (Maternity Coverage- up to 18 months)

Working under the direction of the Supervisor of Tax Revenue, the Office Support – Treasury Department’s role is responsible for assisting the public and ratepayers with tax inquiries by phone and in person, and to process all payments and balance the cash drawer.

Responsibilities:

1. Processing payments related to property taxes, water accounts, building permits, licenses, etc., with a high degree of accuracy.
2. Ability to reconcile and balance a cash drawer.
3. Assisting customers with property tax and water account inquiries.
4. Process in house payments, including burials, marriages, planning, building, and licences.
5. Process treasury related mail each day and enter payments to accounts. Process post dated mail daily, including post dated cheques
6. Oversee all returned mail, distribute to the appropriate department, and investigate returned tax and water bills for problems with addresses.
7. Complete the required work to prepare certificates for the tax collector. Prepare the certificate for signing.
8. Copy all requests for the water department and email the completed tax certificates to the law office.
9. Assist with file maintenance through Laserfiche organization of scanned documents for the building, tax, and water departments.
10. Review and sort tax bills for doubles and prepare for mailing. Proofread tax inserts.
11. Assist with the sorting of water bills.
12. Review ownership records based on reports provided for the tax collector.
13. Participate in monthly department meetings.
14. Other duties as assigned.

Qualifications:

1. Minimum Community College diploma in Business Administration or Public Administration.
2. A minimum of 2 years of experience in a computerized office environment
3. Knowledge using software packages including Great Plains, Microsoft Word, Excel, Outlook, Laserfiche, and Cityworks
4. Excellent customer service, organizational, and communication skills.
5. Experience in handling cash, processing financial transactions, and preparing bank deposits.
6. Experience in data entry, file management, and telephone reception.
7. Ability to multitask and prioritize effectively and efficiently complete required work assignments.
8. General knowledge of office procedures and equipment, i.e., photocopier, postage meter, scanner, and the use of a debit machine.
9. General knowledge of municipal operations and property assessments would be considered an asset.

The normal workweek is 35 hours.

Rate of pay is in accordance with Schedule “A” of the Collective Agreement.
2025 Probation Rate: $32.54
2025 Full-Time Rate: $33.54

We are an equal opportunity employer committed to fostering an inclusive, barrier-free recruitment process. We welcome applicants of all backgrounds and abilities.

If you are interested in this position, please submit your resume no later than noon on Thursday, September 4, 2025.

All applications are appreciated; however, only those selected for an interview will be contacted.

Accommodations under the requirements of the Accessibility for Ontarians with Disabilities Act (AODA) will be provided upon request.
 

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