Purchasing Specialist

Job Description

One of our clients, a recognized leader in Automated Factory Solutions for the industrial automation and packaging industry, is looking for experienced Purchasing Specialist to support procurement, inventory, and shipping/receiving functions. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Purchasing

• Create and issue purchase orders.
• Solicit, evaluate, and negotiate supplier quotations.
• Maintain an approved supplier base and establish new supplier relationships.
• Keep supplier files and records current.
• Monitor and expedite materials and services to ensure timely delivery.
• Process client purchase orders and internal requisitions.

Shipping & Receiving

• Prepare required shipping documentation for domestic and international shipments.
• Identify shipping requirements and select the appropriate carrier/method.
• Package outgoing materials and reconcile received materials with purchase orders.

Accounts Payable & Receivable Support

• Assist Finance by approving or seeking approval for supplier invoice payments.
• Resolve invoice discrepancies.
• Provide Finance with shipping-related expenses for customer orders.
• Receive and record materials in the ERP system.

Inventory Control

• Maintain and organize inventory facilities.
• Monitor inventory transactions and allocate inventory as needed.
• Adjust and reconcile inventory records; investigate discrepancies.
• Maintain accurate documentation of all inventory activities.

Clerical & Reporting

• Prepare reports and correspondence as required.
• Utilize Microsoft Office (Word, Excel, Outlook) and Internet Explorer.
• Experience with Total ETO (formerly Questica) is considered an asset.

General

• Manage priorities and time effectively.
• Follow detailed procedures with accuracy and attention to detail.
• Work in an organized and professional manner.
• Support corporate policies and objectives.

Qualifications & Experience

• Minimum of five years of experience in a purchasing role.
• Post-secondary education in purchasing, supply chain, or materials management is preferred.
• Strong written and verbal communication skills in English.
• Proficiency with Microsoft Office tools; ERP system experience is an asset.
• Proven ability to manage multiple responsibilities in a detail-oriented manner.