$45 - $48K Posted:
Job Description
Office Assistant
Hamilton
$45-48K
About the Role
Our client a reputable Insurance company is looking for a detail-oriented and service-driven Office Assistant to support the smooth day-to-day operations of our office. This role ensures an efficient, welcoming, and well-organized environment through a blend of mailroom, reception, and administrative support activities.
Key Responsibilities
- Handle incoming and outgoing mail in line with established procedures
- Manage overflow switchboard calls and direct them appropriately
- Digitally scan and distribute documents to the right teams
- Coordinate courier pickups and deliveries, ensuring accuracy and timeliness
- Maintain postage and registered mail records
- Welcome and assist visitors and delivery personnel
- Provide administrative and project-based support across departments
- Support offsite storage and records administration
- Inspect and restock printers, meeting rooms, and kitchen supplies
- Submit and track maintenance or service requests as needed
- Maintain and update internal operations manuals
- Oversee kitchen supplies and dishwasher rotation schedule
- Perform additional office support duties as required
What You'll Bring
- High school diploma (post-secondary education an asset)
- 3+ years of work experience in reception, office coordination, or administrative support
- Strong verbal and written communication skills
- Excellent customer service and interpersonal skills
- Proficiency in Microsoft Word and Excel
- Professional appearance and demeanor
- Strong time management and multitasking abilities
- Keen attention to detail and accuracy