High School Principal Assistant (Mandarin Speaking)

Job Description

About us:

NOIC Academy is a leading educational institution committed to fostering academic excellence and creating a supportive learning environment for students. Being a full-time private boarding secondary school, it has offered Ontario Secondary School Diploma (OSSD), International Baccalaureate Diploma Programme (IBDP) and A-level qualifications.

Position Summary：

The Principal Assistant provides comprehensive administrative and academic support to the principal, helping to ensure the smooth daily operation of the school. This role involves coordination across departments, management of academic records, and assistance with exam preparations and school reporting

Key Responsibilities：

Academic Records & Assessment

• Assist principals in reviewing students’ academic records for Prior Learning Assessment and Recognition (PLAR).
• Organize and maintain accurate student information and academic records.
• Supervise or assist in issuing student letters, transcripts, and other academic documents.

Exams & Curriculum Support

• Assist with school timetabling and scheduling.
• Support the preparation and administration of provincial exams, competition exams, A-Level, and IB exams.
• Manage graduate diploma ordering, issuing, and finalization of graduate records.

Reporting & Compliance

• Assist principals in preparing school and provincial reporting.
• Ensure compliance with academic and administrative requirements set by provincial education authorities.

Student Administration

• Supervise or assist with student registration and enrollment processes.
• Coordinate administrative support for student services and academic programs.

Administrative & Operational Support

• Assist principals in handling daily administrative tasks and challenges.
• Supervise other Principal Assistants in their daily administrative work.
• Coordinate administrative matters across departments to ensure efficiency and consistency.

Qualifications & Skills:

• Bachelor’s degree in Education, Administration, or related field (preferred).
• Bilingual proficiency in English and Chinese (both written and spoken) is required.
• Prior experience in academic administration or school operations is an asset.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency with student information systems and Microsoft Office Suite.
• Knowledge of provincial education policies and international programs (A-Level, IB) is an advantage.