Posted: 4 hours ago
Job Description
We are currently seeking a dynamic and self-motivated individual to work with us as a Executive & Administrative Assistant for family office. This person will have to perform a variety of accounting and office administration responsibilities. The ideal candidate will be responsible for bookkeeping, administration, organization of documents, and communication and coordination with external parties. <br>Perform financial administration <br>
Perform day-to-day bookkeeping in Quickbooks. <br>
Preparation of monthly financial reports and reconciliation of accounts ( bank and credit card)<br>
Preparation and processing of payroll and other filings (T4, CSST, year end filings)<br>
Make payments and deposits (e.g. pay bills, write cheques, process expense reports, etc <br>
Prepare financial reports and budget analysis. <br>
Assist with preparation of personal tax returns. <br>
Help prepare tax and related reporting requirements (Canada Revenue Agency, Revenu Québec)<br>
Responsible for maintaining financial records including invoices, receipts, expense reports and payments. <br>
Preparation of GST/QST and other tax related reports <br>
Assist in maintaining insurance policies. <br>
Maintain an accurate and complete trail of supporting documentation for all financial and bookkeeping activities <br>
Works closely with Accountant for Year End filing and financials. <br>
<br>
Organize and administer <br>
Handle administrative inquiries and requests (scheduling meetings and coordination)<br>
Process incoming mail and requests for documents. <br>
Scheduling and coordination of service calls and maintenance. <br>
Assist in communication with external parties. <br>
Participate in the organization of special events. <br>
Assist in making travel arrangements and bookings. <br>
Other duties and functions as requested by Management. <br>
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QUALIFICATIONS <br>
Experience with Quickbooks and bookkeeping. <br>
Computer skills and working knowledge of Excel, MS Word and bookkeeping platforms. <br>
Data entry, have attention to detail. <br>
Excellent communication skills. <br>
Strong problem identification and problem resolution skills <br>
<br>
Job type: Part Time <br>
Location: Hybrid
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