Posted:
Job Description
Allrush Print & Apparel is seeking an experienced and professional Reception & Administrative Coordinator to serve as the first point of contact for clients, vendors, and internal teams. This pivotal role blends front-line client service with administrative operations and light logistics, offering an excellent opportunity for someone with a strong administrative background who thrives in a fast-paced, collaborative environment.
Key Responsibilities:
Client Experience & Communication
- Manage a multi-line phone system and respond to inquiries with professionalism and efficiency
- Clear english communication skills required
- Welcome and assist all visitors to ensure a positive, helpful, and polished front-office experience
- Represent the company's brand values through every interaction
- Maintain a presentable and friendly demeanor as the client-facing representative of the company
Order Fulfillment & Invoicing
- Accurately prepare invoices using QuickBooks for completed orders
- Communicate with clients regarding order readiness and process payments
- Coordinate local and regional shipping logistics to meet delivery deadlines
- Assist occasionally with physical tasks such as lifting boxes (up to 30 lbs) and supporting floor operations
Administrative Coordination
- Maintain general office operations including inventory, meeting refreshments, filing, and upkeep
- Organize company events and liaise with vendors for supplies, cleaning, and maintenance
- Support regulated mailing and documentation processes for time-sensitive communications
Qualifications & Experience
- Minimum 3 years of experience in a reception, administrative, or office management role
- Minimum 3 years of hospitality hosting experience
- Strong command of Microsoft Office Suite (Word, Excel, Outlook)
- Experience with QuickBooks or other invoicing/accounting systems preferred
- Exceptional organizational, communication, and time-management skills
- Experience coordinating shipping or working with couriers is an asset
- Comfortable with hands-on responsibilities, including warehouse interaction and light lifting
- Quickbooks: 1 year (required)
- Administrative: 3 years (required)
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care
Location: Calgary, AB T2E 6T4
Job Type: Full-time
Work Location: In person